Ultimate Staffing is seeking a motivated and detail-oriented Billing Coordinator to support their client's Facility Service Operations (FSO) team in Sacramento, CA. This entry-level, temp-to-hire position is perfect for someone eager to grow in the construction industry. The Billing Coordinator will be responsible for preparing accurate invoices, processing work orders, and providing support to project managers and technicians to ensure timely billing.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM - On-Site

Pay: $27/hr

This position offers competitive pay, with opportunities for growth and advancement within the company.

Responsibilities

Billing & Invoicing

• Create and process invoices for service calls, quoted work, and small construction projects.
• Review job details for accuracy, including materials, labor, and equipment used.
• Enter clear, accurate descriptions of work performed.
• Submit billing batches for review before sending to customers.
• Send invoices through mail, email, or customer billing portals.
• Process credits or rebills when corrections are required.

Work Order Processing

• Monitor outstanding work orders and identify those ready to bill.
• Review and correct rejected or incomplete work orders.
• Track older work orders to ensure timely billing.
• Maintain accurate customer information, including purchase orders.
• Update master database files as needed.

Quoted & Service Work Orders

• Auto-bill quoted work orders that meet billing requirements.
• Add notes explaining why a work order cannot be billed and follow up with project managers.
• Log unbillable work orders in Smartsheet and check for updates daily.
• Bill completed service calls once all costs are posted.
• Contact technicians for missing details or clarification.

Cost & WIP (Work in Progress) Management

• Review and post trailing costs.
• Work with the FSO Manager to review and close older work orders.
• Close WIP orders older than 120 days when directed.

Support & Coordination

• Communicate regularly with project managers, service sales, and technicians to obtain accurate billing details.
• Provide updates on work order status or issues.
• Perform additional administrative duties as assigned by the FSO Manager.

Qualifications

Required

• 1 year of experience in billing, invoicing, data entry, or administrative support (construction experience not required).
• Proficiency in Microsoft Excel, Word, and general Windows-based applications.
• Strong written and verbal communication skills, especially for writing clear work descriptions.
• High attention to detail, accuracy, and organization.
• Ability to multitask and work efficiently in a deadline-driven environment.
• Self-starter with a positive attitude and strong follow-through.

Preferred

• Experience in the construction or service industry.
• Familiarity with IFS or other ERP/billing software.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field (High School diploma required).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.